Executive Administrative Assistant
Kissimmee, FL Kissimmee, FL Full-time Full-time From $60,000 a year From $60,000 a year ABOUT WESTGATE RESORTS Westgate Resorts provides a diverse range of vacation experiences.
From sandy beaches on the Atlantic Ocean to snow-covered Utah mountains, families can affordably experience the country's most desirable vacation destinations.
A world leader in the timeshare and hospitality industry, Westgate has resorts in Florida, Tennessee, South Carolina, Missouri, Utah, Nevada, and Arizona.
Westgate meets every vacation expectation, for every family, for every budget.
As we continue growing, we will continue offering the best and most-affordable vacation options out there! Job Description The Executive Assistant will provide administration and office assistance across the divisions of the Corporate Resort Operations Team.
This position will coordinate and management with administrative or office needs.
To perform this job successfully, an individual must be able to perform each essential duties and responsibilities satisfactorily.
Additionally, the person must possess and adhere to the following core company values:
Integrity Passion Work Ethic Responsibilities Manage SVP scheduling, communication, and travel coordination.
Draft original and routine correspondence for SVP's signature.
Manage deliverables to the SVP and provide any necessary reporting.
Create and edit presentation, documents and reports for the SVP as required.
Plan, prepare materials and aid the SVP for meetings.
Support the SVP's participation in staff meetings, departmental meetings, leadership meetings; take notes and follow up action items related to such.
Ensure confidentiality at all time.
Analyzes and organizes office operations and procedures such as reports, preparation of payroll, personnel, information management, filing systems, requisition of supplies, and other clerical services.
Researches and develops resources that create timely and efficient workflow.
Records, files, stores, and retrieves data.
Processes expense reports for the SVP and Direct Reports.
Reviews and approves expense reports on behalf of the SVP.
Supports the Corporate Resort Operations Team Leaders.
Reviews clerical and personnel records to ensure completeness, accuracy, and timelines.
Assists management and is responsible for the on-boarding and termination process of the department.
Develop relationships with key operational contacts, both internal and external.
Stays informed and up to date of all Westgate Resorts and CFI initiatives, policy changes and updates to ensure department is aware.
Leads team member engagement events and activities and arranges and coordinates Town Hall meetings for the department.
Research and execute of team building activities.
Ensure safety standards are followed throughout the department and building.
Reports any issues with department or building to Corporate Facilities group.
Must work diligently to gain knowledge and experience to execute the role to its full potential.
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Keen attention to detail with ability to track and manage multiple projects at one time.
Skilled and proficient in the operation of modern office equipment, computers, and software, including Microsoft Office applications (Outlook, Word, Excel, Power Point, Project, Visio, etc.
).
Knowledge of systems applications:
SharePoint, Oracle Fusion, ADP preferred but not required Skilled in data entry and proofing of text and numerical entries.
Ability to act efficiently on last minute projects.
Demonstrated ability to coordinate and facilitate the completion of large administrative projects in a timely manner, including meeting strict deadlines.
Familiarity working with organizational budgets.
Proactive, service-oriented, and an easy-going personality.
Self-starter with demonstrated ability to work both independently and within a team.
Ease in getting along with team members at all levels.
Curiosity and a constant interest in learning.
Excellent execution; a perfectionist.
Excellent judgement, discretion, and diplomacy.
A high level of energy and enthusiasm.
Minimum of 2 years of stable experience in either an office management role and/or executive assistant role.
High school diploma / GED - required Associates Degree - required Bachelor's degree - preferred Timeshare, hospitality, tourism knowledge - preferred, but not required.
Why Westgate? Comprehensive health benefits - medical, dental and vision Paid Time Off (PTO) - vacation, sick, and personal Paid Holidays 401K with generous company match Get access to your pay as you need it with our Daily Pay benefit Family benefits including pregnancy, and parental leave and adoption assistance Wellness Programs Flexible Spending Accounts Tuition Assistance Military Leave Employee Assistance Program (EAP) Life, Disability, Accident, Critical Illness & Hospital Insurance Pet Insurance Exclusive discounts for Team Member (i.
e.
, hotels, cruise, resorts, restaurants, entertainment, etc.
) Advancement & development opportunities Community Involvement Programs Job Type:
Full-time Pay:
From $60,000.
00 per year
Benefits:
401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Health insurance Life insurance Paid time off Professional development assistance Retirement plan Tuition reimbursement Vision insurance Schedule:
Day shift Monday to Friday Weekend availability Ability to commute/relocate:
Kissimmee, FL:
Reliably commute or planning to relocate before starting work (Preferred)
Experience:
Microsoft Office:
2 years (Preferred) Administrative:
2 years (Preferred) Executive Office:
2 years (Preferred) Project Management:
2 years (Preferred) Data Entry:
2 years (Preferred) Expense Reports:
2 years (Preferred) Work Location:
In person The Executive Assistant will provide administration and office assistance across the divisions of the Corporate Resort Operations Team.
This position will coordinate and management with administrative or office needs.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
From sandy beaches on the Atlantic Ocean to snow-covered Utah mountains, families can affordably experience the country's most desirable vacation destinations.
A world leader in the timeshare and hospitality industry, Westgate has resorts in Florida, Tennessee, South Carolina, Missouri, Utah, Nevada, and Arizona.
Westgate meets every vacation expectation, for every family, for every budget.
As we continue growing, we will continue offering the best and most-affordable vacation options out there! Job Description The Executive Assistant will provide administration and office assistance across the divisions of the Corporate Resort Operations Team.
This position will coordinate and management with administrative or office needs.
To perform this job successfully, an individual must be able to perform each essential duties and responsibilities satisfactorily.
Additionally, the person must possess and adhere to the following core company values:
Integrity Passion Work Ethic Responsibilities Manage SVP scheduling, communication, and travel coordination.
Draft original and routine correspondence for SVP's signature.
Manage deliverables to the SVP and provide any necessary reporting.
Create and edit presentation, documents and reports for the SVP as required.
Plan, prepare materials and aid the SVP for meetings.
Support the SVP's participation in staff meetings, departmental meetings, leadership meetings; take notes and follow up action items related to such.
Ensure confidentiality at all time.
Analyzes and organizes office operations and procedures such as reports, preparation of payroll, personnel, information management, filing systems, requisition of supplies, and other clerical services.
Researches and develops resources that create timely and efficient workflow.
Records, files, stores, and retrieves data.
Processes expense reports for the SVP and Direct Reports.
Reviews and approves expense reports on behalf of the SVP.
Supports the Corporate Resort Operations Team Leaders.
Reviews clerical and personnel records to ensure completeness, accuracy, and timelines.
Assists management and is responsible for the on-boarding and termination process of the department.
Develop relationships with key operational contacts, both internal and external.
Stays informed and up to date of all Westgate Resorts and CFI initiatives, policy changes and updates to ensure department is aware.
Leads team member engagement events and activities and arranges and coordinates Town Hall meetings for the department.
Research and execute of team building activities.
Ensure safety standards are followed throughout the department and building.
Reports any issues with department or building to Corporate Facilities group.
Must work diligently to gain knowledge and experience to execute the role to its full potential.
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Keen attention to detail with ability to track and manage multiple projects at one time.
Skilled and proficient in the operation of modern office equipment, computers, and software, including Microsoft Office applications (Outlook, Word, Excel, Power Point, Project, Visio, etc.
).
Knowledge of systems applications:
SharePoint, Oracle Fusion, ADP preferred but not required Skilled in data entry and proofing of text and numerical entries.
Ability to act efficiently on last minute projects.
Demonstrated ability to coordinate and facilitate the completion of large administrative projects in a timely manner, including meeting strict deadlines.
Familiarity working with organizational budgets.
Proactive, service-oriented, and an easy-going personality.
Self-starter with demonstrated ability to work both independently and within a team.
Ease in getting along with team members at all levels.
Curiosity and a constant interest in learning.
Excellent execution; a perfectionist.
Excellent judgement, discretion, and diplomacy.
A high level of energy and enthusiasm.
Minimum of 2 years of stable experience in either an office management role and/or executive assistant role.
High school diploma / GED - required Associates Degree - required Bachelor's degree - preferred Timeshare, hospitality, tourism knowledge - preferred, but not required.
Why Westgate? Comprehensive health benefits - medical, dental and vision Paid Time Off (PTO) - vacation, sick, and personal Paid Holidays 401K with generous company match Get access to your pay as you need it with our Daily Pay benefit Family benefits including pregnancy, and parental leave and adoption assistance Wellness Programs Flexible Spending Accounts Tuition Assistance Military Leave Employee Assistance Program (EAP) Life, Disability, Accident, Critical Illness & Hospital Insurance Pet Insurance Exclusive discounts for Team Member (i.
e.
, hotels, cruise, resorts, restaurants, entertainment, etc.
) Advancement & development opportunities Community Involvement Programs Job Type:
Full-time Pay:
From $60,000.
00 per year
Benefits:
401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Health insurance Life insurance Paid time off Professional development assistance Retirement plan Tuition reimbursement Vision insurance Schedule:
Day shift Monday to Friday Weekend availability Ability to commute/relocate:
Kissimmee, FL:
Reliably commute or planning to relocate before starting work (Preferred)
Experience:
Microsoft Office:
2 years (Preferred) Administrative:
2 years (Preferred) Executive Office:
2 years (Preferred) Project Management:
2 years (Preferred) Data Entry:
2 years (Preferred) Expense Reports:
2 years (Preferred) Work Location:
In person The Executive Assistant will provide administration and office assistance across the divisions of the Corporate Resort Operations Team.
This position will coordinate and management with administrative or office needs.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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