Administrative Assistant / Dispatcher
Castle Group Castle Group Poinciana, FL Poinciana, FL Full-time Full-time $17 - $18 an hour $17 - $18 an hour 7 days ago 7 days ago 7 days ago Job ID 9864 This Administrative Assistant / Dispatcher provides a wide variety of administrative support services.
Performs office work directly related to property management and the general business operations of the association.
The Administrative Assistant also provides exemplary service in a manner consistent with the values and mission of the Castle Group.
He or she performs all responsibilities while demonstrating outstanding customer service skills representative of Castle Royal Service as it relates to this function.
This includes working interdepartmentally, as well as, with our external customers.
(May include some or all of the following as applicable) Answers telephones promptly and assists residents with questions and concerns.
Inputs/Processes/Closes work orders as required for landscape, maintenance, housekeeping, etc.
Maintains maintenance files, mail, binders, buildings and office supply inventory.
Reviews receivable reports, invoices and assists Maintenance Manager in records keeping.
Ensures all safety precautions and procedures are followed while performing duties.
May performs site inspections as directed by Maintenance manager.
May be assigned other duties by Club manager.
Education/Training/Certifications/Licenses:
High school diploma required.
Associates degree with concentration in business preferred, or equivalent combination of education and experience.
Experience/Knowledge/Abilities:
Must possess strong administrative background.
Two (3) to Three (5) years of related work experience.
Strong working knowledge of customer service principles and practices.
Excellent interpersonal, office management and communications skills.
Computer Literacy:
Intermediate command of computer hardware/software is required; specifically, knowledge of Microsoft Windows, Word, Excel, Power Point and Outlook.
Experience in maintaining a website is desired.
Language requirements:
Multiple language fluency is desirable and may be required depending on the community's needs.
Travel and availability requirements:
May be required to travel for training sessions off-site on an infrequent, ad-hoc basis.
May be occasionally required to cover for administrative staff at other communities within a reasonable commuting distance when needed.
Ability to work extended hours and weekends on an occasional, as needed basis.
Physical Requirements:
Ability to lift up to 15 lbs.
; work in an upright standing or sitting position for long periods of time, may fluctuate.
May handle, grasp and lift objects and packages.
Reach with hands and arms, communicate, receive and exchange ideas and information.
Ability to quickly and easily navigate the property/building as required to meet the job functions; complete all required forms.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Working Conditions:
The majority of work will be completed indoors in a temperature-controlled environment with little to moderate noise levels.
Disclaimer:
This is not an all-inclusive job description.
In addition, management has the right to change any portion of this job description at any time and for any reason.
Job Type:
Full-time Pay:
$17.
00 - $18.
00 per hour
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Referral program Vision insurance Schedule:
8 hour shift Monday to Friday Education:
High school or equivalent (Preferred)
Experience:
Assisting residents:
1 year (Preferred) Administrative:
1 year (Preferred) invoicing:
1 year (Preferred) Microsoft Office:
1 year (Preferred) Language:
Spanish (Required) Ability to Relocate:
Poinciana, FL 34759:
Relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
Performs office work directly related to property management and the general business operations of the association.
The Administrative Assistant also provides exemplary service in a manner consistent with the values and mission of the Castle Group.
He or she performs all responsibilities while demonstrating outstanding customer service skills representative of Castle Royal Service as it relates to this function.
This includes working interdepartmentally, as well as, with our external customers.
(May include some or all of the following as applicable) Answers telephones promptly and assists residents with questions and concerns.
Inputs/Processes/Closes work orders as required for landscape, maintenance, housekeeping, etc.
Maintains maintenance files, mail, binders, buildings and office supply inventory.
Reviews receivable reports, invoices and assists Maintenance Manager in records keeping.
Ensures all safety precautions and procedures are followed while performing duties.
May performs site inspections as directed by Maintenance manager.
May be assigned other duties by Club manager.
Education/Training/Certifications/Licenses:
High school diploma required.
Associates degree with concentration in business preferred, or equivalent combination of education and experience.
Experience/Knowledge/Abilities:
Must possess strong administrative background.
Two (3) to Three (5) years of related work experience.
Strong working knowledge of customer service principles and practices.
Excellent interpersonal, office management and communications skills.
Computer Literacy:
Intermediate command of computer hardware/software is required; specifically, knowledge of Microsoft Windows, Word, Excel, Power Point and Outlook.
Experience in maintaining a website is desired.
Language requirements:
Multiple language fluency is desirable and may be required depending on the community's needs.
Travel and availability requirements:
May be required to travel for training sessions off-site on an infrequent, ad-hoc basis.
May be occasionally required to cover for administrative staff at other communities within a reasonable commuting distance when needed.
Ability to work extended hours and weekends on an occasional, as needed basis.
Physical Requirements:
Ability to lift up to 15 lbs.
; work in an upright standing or sitting position for long periods of time, may fluctuate.
May handle, grasp and lift objects and packages.
Reach with hands and arms, communicate, receive and exchange ideas and information.
Ability to quickly and easily navigate the property/building as required to meet the job functions; complete all required forms.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Working Conditions:
The majority of work will be completed indoors in a temperature-controlled environment with little to moderate noise levels.
Disclaimer:
This is not an all-inclusive job description.
In addition, management has the right to change any portion of this job description at any time and for any reason.
Job Type:
Full-time Pay:
$17.
00 - $18.
00 per hour
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Referral program Vision insurance Schedule:
8 hour shift Monday to Friday Education:
High school or equivalent (Preferred)
Experience:
Assisting residents:
1 year (Preferred) Administrative:
1 year (Preferred) invoicing:
1 year (Preferred) Microsoft Office:
1 year (Preferred) Language:
Spanish (Required) Ability to Relocate:
Poinciana, FL 34759:
Relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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